Delegates

Member clubs are reminded that they are entitled to be represented at the Annual General Meeting by one delegate, who is able to speak and vote on their behalf at the meeting.

Clubs have therefore been requested to nominate their delegate on a ‘Confirmation of Delegate’ form – by Monday 12^th October 2026.

Closer to the AGM, clubs will be requested to confirm whether their delegate will be attending the AGM, and if not will be encouraged to either nominate a person to attend in lieu of the delegate or to submit a proxy (see below).

Proxy

Where a delegate is unable to attend the AGM, the Member club is able to submit a proxy to the chair of the meeting by completing a ‘Appointment of Proxy’ form by Monday 23rd November.

Proxy forms will be available when the business of the AGM, including motions submitted by Members, has been finalised.

Members will have the option of granting discretion to the chair to vote on their behalf, or directing their votes on one or more items of business.

Board Nominations and Elections

In accordance with the transition provisions of the Constitution and s7.1, there will be one (1) ‘Ordinary’ Board vacancies.

Nominations are now open to fill this position, which carry a term of three years.

Member clubs are entitled to nominate any member(s) of their club for election to the Board by completing a ‘Nomination for Clubs SA Board’ form for each nominee – available for download from the Clubs SA website or via email or post, on request.

Nominees for election are encouraged to provide a statement of up to 200 words and a ‘passport’ photo in support of their nomination, for publication by Clubs SA for the information of Members wishing to lodge a vote.

Nominations must be received by the Clubs SA office by Tuesday 27^th October.

Should there be more nominations for election than there are vacancies, an electronic secret ballot of Member clubs will be conducted, for which details will be provided following close of nominations.

Notice of Motion

Should a Member club wish to place a motion on the agenda for consideration at the AGM, a ‘Notice of Motion’ form, available for download from the Clubs SA website or via email or post, on request – must be completed and returned to the Clubs SA office by Tuesday 27^th October.

AGM Information

The AGM Agenda, Annual Report and Statements of Account will be available to view and download from 2nd November 2026.

The following documents are available in digital format below:

Confirmation of Delegate Form

Notice of Motion Form

Nomination for Clubs SA Board

Guidance for Board Nominees

Appointment of Proxy

If you would prefer to print, fill in and email a copy of each of the documents instead of using the digital forms. Return your forms via officecoordinator@clubssa.com.au. Please use the following printable copies:

Confirmation of Delegate Form

Nomination for Clubs SA Board

Note that:

1. All forms can be lodged using the digital forms above or printed and emailed.
2. The Annual General Meeting is open to any person with a connection to, or interest in the activities of Clubs SA. However only authorised delegates are permitted to speak and to vote.