DELEGATES

Member clubs are reminded that they are entitled to be represented at the Annual General Meeting by one delegate, who is able to speak and vote on their behalf at the meeting.

Clubs have therefore been requested via email to nominate their delegate on a ‘Confirmation of Delegate’ form – and return it to Clubs SA by Monday 12th October.

Closer to the AGM, clubs will be requested to confirm whether their delegate will be attending the AGM, and if not will be encouraged to either nominate a person to attend in lieu of the delegate or to submit a proxy (see below).

PROXY

Where a delegate is unable to attend the AGM, the Member club is able to submit a proxy to the chair of the meeting by completing and returning an ‘Appointment of Proxy’ form to the Clubs SA office by 3:00 pm Monday 23rd November.

Proxy forms will become available (from the Clubs SA website, or via post or email on request) when the business of the AGM, including motions submitted by Members, has been finalised.

Members will have the option of granting discretion to the chair to vote on their behalf, or directing their votes on one or more items of business.

BOARD NOMINATIONS AND ELECTIONS

In accordance with the transition provisions of the Constitution and s7.1, there will be One ‘Ordinary’ Board vacancy.

Nominations are now open to fill this position, which carries a term of three years.

Member Clubs and Member Associations may nominate an eligible person for election to the Board by completing a ‘Nomination for Clubs SA Board’ form for each nominee.

Nominees are encouraged to provide a candidate statement of up to 200 words and a recent headshot for publication by Clubs SA to assist Members considering their vote.

Nominations must be received by the Clubs SA office by Tuesday 27th October.

Should there be more nominations for election than there are vacancies, an electronic secret ballot of Member clubs will be conducted, for which details will be provided following close of nominations.

NOTICE OF MOTION

Members wishing to propose an item of business or motion for consideration at the AGM should submit a Request to Submit a Motion / Item of Business form to Clubs SA by 27 October 2026. Any request to requisition special business will be dealt with in accordance with clause 10.3 of the Clubs SA Constitution.

AGM INFORMATION

The formal Notice of Annual General Meeting, AGM Agenda, Annual Report and audited Statement of Accounts will be provided to Members no later than Tuesday 3 November 2026, in accordance with the Clubs SA Constitution. These documents will also be available on the Clubs SA website and can be provided in hard copy on request. The following documents will be available on the Clubs SA website (www.clubssa.com.au) or can be provided by email or post upon request to the Clubs SA office.

Digital forms can be filled out below. These are submitted automatically:

Confirmation of Delegate Form

Notice of Motion Form / Item of Business Form

Nomination for Clubs SA Board

Guidance for Board Nominees

Appointment of Proxy

If you would prefer to print, fill in and email a copy of each of the documents instead of using the digital forms. Return your forms via officecoordinator@clubssa.com.au. Please use the following printable copies:

Confirmation of Delegate Form

Nomination for Clubs SA Board

Note that:

1. All forms can be lodged using the digital forms above or printed and emailed.
2. The Annual General Meeting is open to any person with a connection to, or interest in the activities of Clubs SA. However only authorised delegates are permitted to speak and to vote.